SECRETARY SPECIALIST - 48004906

Company: State of Florida
Location: Miami
Posted on: November 14, 2024

Job Description:

The State Personnel System is an E-Verify employer. For more information, click on our .Requisition No: 839775Agency: Department of EducationWorking Title: SECRETARY SPECIALIST - 48004906DIVISION OF VOCATIONAL REHABILITATIONLOCATION: DVR AREA 6, MIAMI UNIT 23JSECRETARY SPECIALISTPosition Number: 48004906Minimum Hiring Salary: $2,813.33 Monthly*The salary may be negotiable dependent upon years of experience, education level and available salary rate.This Advertisement may be used to fill current and future vacancies for up to 6 months.Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."
Minimum Qualifications:

• Two years of secretarial or clerical work experience; or
• Possession of a Certified Professional Secretary Certificate.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.
• Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required experience.
• A high school diploma or its equivalent can substitute for one year of the required work experience.Job Description:Attendance is an essential function of this position. Performs receptionist duties for the Division of Vocational Rehabilitation. Provides a professional response to inquiries from visitors, customers, vendors, and the general public. Screens incoming telephone calls and walk-ins, secures information, and directs them to the appropriate source. Keeps a log of visitors and maintains order in the reception area. Processes outgoing and incoming mail and courier services. Date stamps incoming mail. Receives, tracks, and submits monthly reports as assigned. Prepares correspondence as assigned. Provides filing support to meet deadlines and priorities. Works directly with customers by obtaining and verifying referral information. Inputs and updates referral information in the database and prepares new customer files. Schedules customers for orientation. Completes the Authorization process. Verifies Customers' employment status. Documents contact with customers and/or vendors. Contacts vendors regarding appointment dates, records, billing, and fee codes. Follows-up on requests for information from vendors. Participates on teams or committees as assigned. Performs related duties as needed.Knowledge, Skills, and Abilities:
• Knowledge of standard business formats and styles for letters and business forms.
• Knowledge of office procedures.
• Knowledge of correct spelling, punctuation, and grammar usage.
• Knowledge of basic arithmetic.
• Knowledge of basic filing practices.
• Knowledge of the techniques for handling telephone calls in a courteous and efficient manner.
• Skill in typing.
• Ability to transcribe dictation using notes or a dictating machine.
• Ability to organize files and other records.
• Ability to perform basic arithmetical calculations.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to type letters, memoranda, and other standard business forms in correct format.
• Ability to operate general office equipment.
• Ability to handle telephone calls in a courteous and effective manner.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.STATE OF FLORIDA EMPLOYEE BENEFITS:

• State of Florida Retirement - 3% Employee Contribution Required
• 10 Paid Holidays annually
• Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month, and those with over 10 years of service earn 13 hours per month.
• Career Service employees earn 8.667 hours of sick leave credits per month.
• Health Insurance for Individual or Family Coverage - State pays 80% of premium.
• Life Insurance - State pays premium for $25,000 basic term life insurance for full-time employees.
• Tax Deferred Medical and Child Care Reimbursement Accounts available.
• Tax Deferred Savings Program available through payroll deduction.Benefits information can be found on the following website:The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Pursuant to Chapter 295, Florida Statutes, applicants eligible for Veterans' Preference will receive preference in employment and are encouraged to apply. However, applicants claiming Veterans' Preference must attach supporting documentation with each application submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any others documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the closing date of the vacancy announcement.If you wish to submit a resume with your application, please attach when applying for this vacancy. Be sure to include the Requisition ID number, 839775 for this specific vacancy on each page of your resume.
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